Create professional invoices in minutes
Add your logo, line items, and payment details — get a branded PDF instantly. Built for freelancers and small businesses in Zimbabwe and beyond.
Create your invoice in 4 simple steps
No account, no signup. Just fill in your details and download a professional PDF in under 2 minutes.
Add your company name, logo, email, phone, and address in the Sender tab. Include your payment instructions — bank account, EcoCash number, or however you prefer to be paid.
Fill in the Client tab with your client's details, choose your currency, set the invoice number, and pick a due date or payment terms. Net 30 auto-fills the due date for you.
Go to Items and add each product or service you're billing for. Enter a description, quantity, and unit price. Add a discount or tax rate if needed — totals calculate instantly.
Choose a colour and template in the Design tab, then hit Download PDF. You can also share via WhatsApp, copy a link, or print directly from your browser.
What goes on a professional invoice?
A complete invoice builds trust and gets you paid faster. Here's what to include — and what's optional.
Your name or company name, address, phone, and email. If registered, include your business registration number. This tells the client who is billing them.
RequiredClient's full name or company name and address. For B2B invoices, include the client's VAT or registration number if applicable in your country.
RequiredA unique sequential number (e.g. INV-0042). This helps both you and your client track the invoice in your records and is essential for your accounting.
RequiredThe date you created the invoice and the date payment is due. Common terms are Net 30 (payment due 30 days after issue). Always be explicit — "payment due on receipt" is vague.
RequiredEach product or service listed separately with a clear description, quantity, unit price, and line total. Vague descriptions like "services rendered" cause disputes and delays.
RequiredShow the subtotal before tax, any discounts, any tax (VAT if applicable), and the final total clearly. Include the currency. "Total: $450 USD" leaves no room for confusion.
RequiredHow you want to be paid — bank account details, EcoCash number, PayPal, etc. If your client doesn't know how to pay you, they won't. Put this on every invoice.
RecommendedA logo makes your invoice look professional and reinforces your brand. Even a simple text-based logo helps distinguish your documents from generic ones.
RecommendedA short thank-you message in Notes goes a long way. Use Terms & Conditions for late payment policies, refund conditions, or legal disclaimers.
OptionalWriting the total as "Three Hundred and Fifty US Dollars" below the number is a common requirement for formal invoices, especially for government, legal, or corporate clients.
RecommendedInvoice vs Receipt — what's the difference?
These two documents are often confused. Here's a clear breakdown of when to use each one.
| 🧾 Invoice | ✅ Receipt | |
|---|---|---|
| What it is | A request for payment. Sent before payment is received. | Proof that payment was received. Issued after payment. |
| When to send | When work is complete or goods are delivered, before the client pays. | Immediately after the client pays — in person or via bank transfer. |
| Includes a due date | Yes — payment is still outstanding | No — payment has already been made |
| Used for accounting | Yes — recorded as accounts receivable | Yes — confirms the transaction is closed |
| Client can request | A copy of the invoice before paying | A receipt as proof of payment for their records |
| Legal document | Yes — creates a legal obligation to pay | Yes — evidence of completed transaction |
| Can mark as Paid | Yes — update the status in this tool | N/A |
Tip: once a client pays, mark their invoice as Paid in the Design tab and send them a copy as both their invoice record and payment confirmation.
Tips for freelancers & small businesses
Getting paid on time is about more than sending an invoice. These habits make a real difference.
Send your invoice the same day work is completed or goods are delivered. The longer you wait, the longer you wait to be paid. Clients also tend to question invoices more when time has passed.
Sequential invoice numbers (INV-0001, INV-0002) make it easy to track which invoices are paid and which are outstanding. They also look more professional than invoices without them.
Avoid vague terms like "payment due soon." Always state an exact date. "Payment due by 15 April 2026" leaves no ambiguity. Clients take specific deadlines more seriously than open-ended ones.
The easier you make it to pay, the faster you get paid. Include all your options: bank transfer, EcoCash, Mukuru, cash. If a client can't figure out how to pay you, they often won't ask — they'll just delay.
Instead of "Design work — $200," write "Logo design and brand identity package (3 concepts, 2 revision rounds) — $200." Specific descriptions reduce disputes and make your invoices easier to approve quickly.
Download your PDF immediately after creating it — don't rely solely on browser storage. Keep a folder of all your sent invoices. For tax purposes, most countries require you to keep invoices for at least 5 years.
For large projects, always invoice a deposit (30–50%) before starting work. This protects you if the client disappears and ensures they're committed. Issue a second invoice for the balance on completion.
Include a late fee clause in your Terms — for example, "Invoices unpaid after 30 days accrue a 5% monthly late fee." You don't have to enforce it aggressively, but having it in writing encourages on-time payment.